Office 365
Opt-In to Exchange Online

Applies to: Employees
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Are you constantly running out of space in your mailbox? Do you fight with PST files and archive folders? Do you have trouble finding old messages due to slow or never-completing searches?

Do you like to be a leader in technology or just try new things?

The time has arrived where you can migrate to Exchange Online and receive a 50 GB mailbox, setup Office 365 Groups, and start using Planner. Exchange Online already powers every student mailbox and has been running all mailboxes for the IT Department since September. With initial testing complete we're ready to invite any campus employee to opt-in and be ahead of the curve, gaining access to every feature Office 365 has to offer. Note that even if you don't (or can't) opt-in you already have access to Office 365. Moving your mailbox early just means you get earlier access to additional features.

There are a few conditions, though, as not every feature can exist in a hybrid deployment with both Exchange and Exchange Online. Before migrating your mailbox you'll need to read and acknowledge the terms on the opt-in form, below. After your migration completes you'll want to make sure to have a copy of our After-Migration Cheat Sheet handy to help complete the process.

What You Get

  • A 50 GB mailbox. On-campus mailboxes are only 2 GB.
  • Robust indexing of all items in your mailbox for fast and efficient search.
  • Access to all features of Office 365, including Groups, Planner, and more.
  • Single sign on to Outlook on the Web and Office 365 using your YoteNet ID.
  • Enhanced mail connectivity. If our internet goes down your mail still flows (using mobile data).
  • The ability to stop using slow PST files for your old mail, simplifying daily and remote work.

What You Give Up

  • Access to Public Folders - Public Folders are not moving to Exchange Online. Right now they're used heavily for open position searches, though we've provided a new solution that's awaiting adoption. In the meantime, if you are on a search committee or plan to be on a search committee, Exchange Online might not be right for you. However, if you're interested and this is the only issue stopping you please let us know so that we may accelerate the changes already underway.
  • "Send As" and "Send on Behalf of" - If you use the Send As or Send on Behalf of features in Outlook, where you masquerade as a different mailbox, you will have issues moving to Exchange Online. These permissions cannot work in a hybrid deployment where one mailbox (yours) is in the cloud and the other (your department's) is on-premises. This issue can be resolved if you are the only sender for a mailbox, or if all senders for the mailbox move to Exchange Online. The important factor is that all Send As and Send on Behalf of users must be in the same location. So, if your whole department wants to move you can retain these additional permissions when the shared mailbox moves, too. Shared mailboxes can still be opened and read no matter where both mailboxes exist.
  • Mailbox Delegation - If you used the Delegation feature in Outlook to give another user access to your inbox, calendar, contacts, or tasks, those permissions will not transfer to Exchange Online. Additionally, you cannot re-delegate your account unless the other user has also moved to Exchange Online. This is a known limitation of hybrid deployments, where one mailbox (yours) is in the cloud and the other (your delegate's) is on-premises. If delegated access is essential to your job either your delegate must migrate with you or you should not migrate at this time. If you are someone's delegate the sam restrictions apply to your account.

What Stays the Same

  • Calendaring and Scheduling Assistant work regardless of where your mailbox is stored, and works for all employees and students.
  • Shared mailboxes are still accessible for receiving and processing mail. Only sending may be affected.
  • You'll still use Outlook to get your mail, along with any apps on your mobile device and Outlook on the Web.
  • Everything else you already know about Outlook and Outlook on the Web still applies.

Opt-In Now

In order to access the opt-in form you'll need to sign in first.